The duties of the board of directors
Duties of the Chairman of the Board of Directors
The president of the association, in accordance with the rules regulating associations, and in a manner that does not conflict with them, is competent to preside over the association’s general assembly and its board of directors. In particular, he may:
- Financial, administrative and technical supervision of the association’s employees in a manner that does not conflict with the powers and competencies entrusted to the board of directors and the general assembly.
- Representing the association before others and acting on its behalf in communicating with official and non-official bodies in the Kingdom and abroad.
- He presides over the sessions of the General Assembly and the Board of Directors and the discussions of each of them and works to implement the rules governing the associations and the internal rules of the association within the General Assembly.
- Inviting the Board of Directors to meet and specifying the time, place and topics presented in each session.
- Invitation to the general assembly meeting.
- Received a request to hold extraordinary meetings of the Board of Directors and the General Assembly
- Announcing the opening, closing, stopping and lifting of the sessions.
- Giving the right to speak to the members, presenting the research topics for voting, and declaring the discussion closed.
- Decide on points of order and announce decisions.
- The president has the right to participate in discussion and vote.
- Preparing a draft work plan for the next year and presenting it to the Board of Directors.
- Presiding over committees formed by the Board of Directors when participating in their meetings.
- Appointing employees, if necessary, determining their salaries, and approving this by the Board of Directors.
- Signing contracts for research, studies and consultations conducted for third parties.
- Follow-up and implementation of projects, programs and contributions of the association in conferences and symposia.
- Permission to distribute bulletins, periodicals, literature and research results according to a plan convened by the Board of Directors.
- Signing the exchanged correspondence between the association and its clients.
- Submitting the minutes of the general assembly and the board of directors to the university director or whomever he delegates for approval.
- Ordering disbursement and taking other financial measures within the approved budget.
- Signing important papers that include financial pledges or literary documents.
- Approval of granting regular and emergency vacations to the association’s employees in proportion to the interest of the work.
- Approving job performance calendars for the association’s employees, except for employees of the seventh grade and above, as well as the contractors, as they are approved by the university’s vice dean for postgraduate studies and scientific research.
- Submit an annual report on the activities of the association to the relevant councils at the university after being approved by the general assembly.
Duties of the Vice Chairman
In accordance with the rules regulating associations, and in a manner that does not conflict with them, the vice president is responsible for assisting the president in performing his duties. In particular, he may:
- He assists the president in his work and takes his place in his absence.
- Any other tasks that the Chairman may delegate to him.
Duties of the Council Secretary
The Secretary of the Council, in accordance with the rules regulating associations, is responsible for all that the president of the association entrusts to him, and in particular he has:
- The president assists in managing the association.
- Invitation to the meeting of the Board of Directors with the preparation of the agenda and the memoranda presented to it after obtaining the approval of the President of the Assembly.
- Review the rules regulating associations, the internal rules governing the association, and other rules set by the board of directors, and ensure compliance with them in all that is issued by the general assembly, the board of directors and other committees.
- Follow up the needs and communications of the members of the association and respond to them.
- Supervising the sub-committees, following up on their work, and submitting a report on them to the Board of Directors.
- Editing the minutes of the meetings of the Board of Directors and the General Assembly and recording them in their records.
- Editing the annual report of the association and presenting it to the board of directors for approval.
- Reading the resolutions and recommendations and distributing them to the general assembly and the board of directors.
- All that entrusted to him by the president of the association in a manner that does not conflict with the rules regulating associations and the internal rules regulating the association
Treasurer duties
The Treasurer is responsible for everything related to the association’s funds, whether in terms of sources or expenditures. In particular, he has:
- Keeping the necessary financial and accounting records and recording them based on the association’s revenues and expenses.
- Supervising the members’ register and following up on the payment of subscriptions.
- Receipt of subscriptions, membership fees, publications fees and association activities.
- Editing the exchange permission and the check for all the amounts due and signing it from the president along with his signature.
- Deposit the association’s funds in one of the local banks and sign the securities together with the president.
- Purchasing what the association needs within the budget and paying the amounts owed by the association after the approval of the president.
- Preparing the annual report on the association’s budget and presenting it to the board of directors for approval, then presenting it to the general assembly at its regular annual meeting.
- Any other powers that the Board of Directors deems appropriate or delegated to it by the Chairman.